Remote Learning Handbook

Family & Student Remote Learning Handbook

Table of Contents

Rationale                                                                                                                                          1

Attendance                                                                                                                                      1

PreK-4                                                                                                                                         1

Grades 5-8                                                                                                                                  2

Grades 9-12                                                                                                                                2

Communication                                                                                                              2

Special Education, ELL, and Interventions                                                         3

Families with No Internet/Device                                                                           3

Family/Student Remote Learning Plan by Grade Level                                 4

Pre-K                                                                                                                                           4

K-4th grade                                                                                                                               4

5th-8th grade                                                                                                                            5

GHS:                                                                                                                                           6

Breakfast and Lunch Options                                                                                  6

Who can I contact for help/questions?                                                                6

Rationale

We believe that it is important for Galena USD 120 to have a remote learning option given the potential for schools to not be in session due to Executive order, local cases of COVID-19, or in lieu of school cancellation due to inclement weather or other unforeseen circumstances.  Prolonged closure without academic activity would negatively impact students in a number of ways.  More importantly, for all students, we believe that having the option of remote learning days reinforces the fact that teaching and learning are not confined to class periods or physical classrooms. 

 

We are taking this strategic approach not because we think by doing so, we will stop the pandemic; we are simply trying to do our part to slow the spread of COVID-19.  Our job is to provide quality instruction to our students in a safe and welcoming environment, and at this time, we feel that we are no longer able to provide quality instruction and maintain an environment that is safe for our staff and students.  The transition to remote learning is a decision made to attain the following goals:

  • Provide students a safe, continuous learning environment with as few interruptions as possible;
  • Eliminate the need for students and staff to make up days at the conclusion of the school calendar.

 

Attendance

PreK-4

Tracking student attendance is a state requirement in order to count this as a school day and not make this up at the end of the year.  Teachers will send an email to parents each morning. The email will contain a Google Form to track student attendance and the weekly calendar showing the remote learning plan for the day and week. Other specific directions and information may be included.This will also be posted on the website, Google Classroom (Grades 3-4) and SeeSaw (Grades K-2).

 

In order for students to be marked “present,” the parent will just need to fill out that form at some time during the day.  We understand that normal school hours may not be possible for your family as you navigate these difficult circumstances.  We appreciate your flexibility as we try to take attendance accurately with this process.

Teachers will communicate what times they are meeting with your child virtually.  Classes will be live every day but there can also be tutorials or recorded material pushed out through Seesaw. 

 

 

Grades 5-8

Tracking student attendance is a state requirement in order to count this as a school day and not make this up at the end of the year.  Teachers will post an attendance link in Google Classroom that includes a form to track student attendance along with the plan for learning that day.  The teacher will then transfer this into the Teacher Ease attendance system. 

 

In order for students to be marked “present,” the student/parent will need to fill out that form for each class they are enrolled in.  We understand that normal school hours may not be possible for you or your family as you navigate these difficult circumstances.  We appreciate your flexibility as we try to take attendance accurately with this new process.

 

In most cases, the normal class time and schedules will remain the same.  If you had Math at 9:30 a.m. in-person, you will meet virtually at 9:30 live with the teacher.  This is the same for all classes.  They may not last the entire period, but the start time will be the same.

 

Grades 9-12

Tracking student attendance is a state requirement in order to count this as a school day and not make this up at the end of the year.  Teachers will post an attendance link in Google Classroom that includes a form to track your attendance along with the plan for learning that day.  The teacher will then transfer this into the Teacher Ease attendance system. 

 

In order for students to be marked “present,” the student will need to fill out a form for each class they are enrolled in.  We understand that normal school hours may not be possible for you or your family as you navigate these difficult circumstances.  We appreciate your flexibility as we try to take attendance accurately with this new process.

 

In most cases, the normal class time and schedules will remain the same.  If you had Math at 9:30 a.m. in-person, you will meet virtually at 9:30 live with the teacher.  This is the same for all classes.  They may not last the entire period, but the start time will be the same.

Schedules

Pre-K/Primary School

Middle School students will follow their regular schedule during remote learning. 

GHS Remote Schedule both A/B Days

Communication

Please go to your Teacher Ease account and ensure that your family’s contact information, including phone, email, and any other information is correct.  During  remote learning, please make sure that you are frequently checking the email account that is listed in Teacher Ease, and also that your students are checking both district email (all grade levels) and Google Classroom (grades 3-12).  For grades 3-12, your children work with Google Classroom on a daily basis, and they should be familiar with how to sign in and access these materials.

Updates will be sent out as frequently as possible from the district via email.  Please monitor your email daily for important information from the district and/or your child’s school and teachers.

Teachers and administrators will be available Monday through Friday from 8:00am until 3:45 pm via email for your questions and concerns.  Please do not hesitate to reach out to staff members if you need assistance or support.

Special Education, ELL, and Interventions

Instructional staff who provide services to our students with disabilities will make every effort to deliver the service minutes indicated in each student’s IEP utilizing the platforms available.  These specialists will be in touch via email with you and your student to provide services as remote learning allows.  When services return to the classroom setting, IEP teams can determine if additional services are needed to compensate for minutes not served. All IEPs will be held via Google Meet. 

Families with No Internet/Device

Please reach out to your building principal if you are in need of a device or having device issues and we will sign one out to your child.  The remote learning experience cannot be duplicated through paper packets, so please contact us if you do not have internet and we will work to help get that for your family by checking out an internet hotspot or connect you with other resources. 

Family/Student Remote Learning Plan by Grade Level

Pre-K

Parent/Guardian will receive two items daily in your email.  (1) Attendance form for your student.  (2) remote learning plan for your student. 

Attendance:

Please sign your student in daily using the link that will be sent to your email.  We understand that it might not be at 8:00 A.M.  Please do it when you can.

 Remote Learning Plan:

            Your child’s teacher will send you an email with activities to do with your child. 

K-4th grade

In order for remote learning to be counted as a school day, the district is responsible for

recording student attendance, and providing approximately 5 hours of learning for our students.

Parent/Guardian will receive two items daily in your email.  (1) Attendance form for your student.  (2) remote learning plan for your student.

  1. Attendance

Please sign your student in daily using the link that will be sent to your email.  We understand that it might not be at 8:00 A.M.  Please do it when you can.

  1. Remote Learning Plan

The remote learning plan will be sent each day via teacherease, with lessons and activities from your student’s teachers. The primary platform for K-2 will be Seesaw and Grades 3 and 4 will use Google Classroom. Your student has access to many online programs that teachers might refer to in the remote learning plan. Your teacher will provide links to the remote learning activities in the daily remote learning plan as well as the weekly calendar (sent through TeacherEase) Your teacher will provide you with logins and passwords for online programs. Email your child’s teacher if you have any questions.

We realize that students might work on activities for more than one day. We also know that they might work on activities outside of school hours. Both situations are fine.  These are unusual circumstances, and we all do the best we can. If student work is not completed, teachers will follow up with parents individually to discuss and offer assistance if needed.

All teachers, specialists, and clinicians will be holding classes and/or available by email from 8:00 A.M.- 3:45 P.M. if you or your student have questions.

5th-8th grade

In order for remote learning to be counted as a school day, the district is responsible for

1) recording student attendance, and 2) providing approximately 5 hours of learning for our students.  Students have 5 minutes to log onto their Google Meeting for each class.   If they cannot attend the meeting for any reason, they must contact the GMS Office or will be marked “Absent Unexcused”. 

Students are familiar with how to login to Google Classroom.  This will be the main platform used for both attendance and activities during Remote Learning.  Students are required to check Google Classroom for each of their courses and complete those assignments.  Assignment due dates will be set by the teacher and will be communicated through Google Classroom. If you have questions regarding assignments, please reach out to your teacher via district email.  All teaching staff will be available via email 8:00am – 3:45pm 

All teachers, specialists, and clinicians will be holding classes and/or available by email from 8:00 A.M.-3:45 P.M. if you or your student have questions.

GHS: 

In order for remote learning to be counted as a school day, the district is responsible for

1) recording student attendance, and 2) providing approximately 5 hours of learning for our students. Teachers will push out a Google Form through Google Classroom for students to log their attendance.  They will be required to do this with each class in their schedule. Students have 5 minutes to log in to their class. After that time, the student will be considered “Tardy”. If a student cannot attend the Google Meet for any reason, they must contact the GHS office or they will be considered “Absent Unexcused”.  Excessive tardiness and absences may impact the student’s learning.

Students are familiar with how to login to Google Classroom.  This will be the main platform used for both attendance and activities during  Remote Learning.  Students are required to check Google Classroom for each of their courses and complete those assignments.  Teachers will set assignment due dates for their respective class and it will be communicated through Google Classroom.  It is important that students turn in their assignments when they are due. If you have questions regarding assignments, please reach out to your teacher via district email. 

All teachers, specialists, and clinicians will be holding classes and/or available by email from 8:00 A.M.- 3:45 P.M. if you or your student have questions.

Breakfast and Lunch Options

Lunches will be provided to all students during remote learning at school.  This will be a  once-a-day pick up (grab-and-go) option available at selected school locations and a specific period of time (for example – from 11:00 am to 1:00 pm). Once the plan is determined and finalized, this area will be updated.

Who can I contact for help/questions?

The principal and at least one office staff member will be available at the building to answer questions via phone call and email.  Please call the school and we will be able to help with anything we can.

If you have a specific question or concern about the first iteration of our classroom to remote learning model, or a technology issue, please feel free to reach out to us.  If you have a question about the specific lesson or activity, please communicate via email to the teacher.  For technical issues, email your principal and we will respond as promptly as we can.  All teachers, specialists, and clinicians will be holding classes and/or available by email from 8:00 A.M.-3:45 P.M. if you or your student have questions.