Remote Learning Handbook

Table of Contents:

Rationale   2

Communication to Families 2

Staff Expectations 3      Teachers                                                                                                                  3      Counselors                                                                                                            4

Specialists (interventionists, resource teachers, ELL personnel,

…….other certified support personnel 5

Special Education Related  Services 6

PreK                                                                                                                             7

Principals                                                                                                                   8

Nurse                                                                                                                           9     Secretaries                                                                                                               10

Rationale

We believe that it is important for Galena USD #120 to have a remote learning option given the potential for schools to not be in session for an extended period of time.  Such an instance of prolonged closure without academic activity would negatively impact students in a number of ways. More importantly, we believe that having the option of remote learning days reinforces the fact that teaching and learning are not confined to class periods or physical classrooms. 

We are taking this proactive approach not because we think by doing so, we will stop an epidemic; we are simply trying to do our part to slow the spread of COVID-19.  Our job is to provide quality instruction to our students in a safe and welcoming environment.  If we are unable to provide quality instruction and maintain an environment that is safe for our staff and students, then we will make the transition to remote learning.  A move to remote learning would be made to attain the following goals:

  1. Provide students a safe, continuous learning environment with as few interruptions as possible;
  2. Eliminate the need for students and staff to make up days at the conclusion of the school calendar.

*Students and families without electronic capabilities will be supplied hard copy educational materials.

District website posting

  • Communication to families: website, mailings, and District notification system.

 

 

Staff Expectations

Teachers

*Keycard/key access will be allowed during closure if teachers would like to work in classrooms or grab materials.

Each day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete the appropriate Attendance Form and submit.Galena High School StaffGalena Middle School StaffGalena Primary School Staff   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link.
Lesson/assignment expectations Post lessons and assignments daily by 8:30 a.m. with Google classroom (grades 5-12). PreK-4 will email information to parents via TeacherEase.  Ensure and verify at least five clock hours of instruction or school work for each student. Note, at the Middle School and High School level, this means five cumulative hours when all subjects are added together. For student attendance, principals send an email reminder (with link to form) to parents by 8:00 am each day. Parents enter attendance via the Remote learning Attendance Form.  Principals will collect data from form, enter into TeacherEase, and notify teachers of absent students.  Families who do not have email access should call in to verify their student(s) attendance.Send/copy principal on activities or lessons sent to students (Add principal as a collaborator in Google Classroom).  This should include estimated time for completion with a minimum of five clock hours of instruction and/or student work.  Note, at the Middle School and High School level, this means five cumulative hours when all subjects are added together. For suggestions and help with lesson planning/activities, please feel free to contact your principal, grade level teachers, ELL teacher, or Special Education Case Managers.One of the requirements for remote learning is to maintain accommodations for students with disabilities or language needs.  Please collaborate with the special education teachers, and ELL teacher for the students in your classes. Students will have five days from the date assigned to turn in their assignments.  Please maintain flexibility with all students, especially those with accessibility issues.  ALL IEP meetings will still continue.  You will be invited via a Go-to-Meeting app sent to you by your Special Education Supervisor. Students and families without electronic capabilities will be supplied hard copies of educational materials.
Tips and Resources for remote learning
8:30 a.m.-12:00 p.m.
Teacher expectations Teachers are to be online to answer questions from students or parents via District email. If students attend and complete assignments the night prior, please work with the principal/school secretary to adjust the attendance so they get credit for attending.  
1 p.m. – 2 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with school grade level teams or grade level/subject area teams (via Google Hangout).  Include special education, ELL, any other applicable personnel.

Counselors

*Keycard/key access will be allowed during closure if counselors would like to work in their office or grab materials.

Each day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete the appropriate Attendance Form and submit.Galena High School StaffGalena Middle School StaffGalena Primary School Staff   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link.
Lesson/assignment expectations Plan lesson options for classroom delivery.Use the time to adjust schedules or plan options for next year.Organize scholarship opportunities.Reach out to individual students/families who need assistance on a day of absence.
Tips and Resources for remote learning    
8:30 a.m.-12:00 p.m.
Counselor expectations Counselors are to be online to answer questions from students or parents via District email.  
1 p.m. – 2 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with other staff members (via Google Hangout) and other area counselors.

Specialists (interventionists, resource teachers, ESL/Bilingual, other certified support personnel)

*Keycard/key access will be allowed during closure if staff would like to work in classrooms or grab materials.

Each day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete attendance Google Form and submit.   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave on the Staff Leave Request Form which may be accessed on the remote learning attendance link.
Lesson/assignment expectations Reach out to students with lessons or assignments daily by 8:30 a.m. with Google classroom (grades 5-12) or email information to parents via TeacherEase (PreK-4).  Elementary Art, Elementary PE and Elementary Music will give class activities/assignments to classroom teachers on a weekly basis.Send/copy principal on activities or lessons sent to students.For suggestions and help with lesson planning/activities, please feel free to contact your Principal, department teachers, ELL, or Special Education Managers.One of the requirements for remote learning is to maintain accommodations for students with disabilities or language needs.  Please collaborate with the educational team for the students on your caseload. Students will have five days from the date assigned to turn in their assignments.  Please maintain flexibility with all students, especially those with accessibility issues.  Use this time to complete Special Education paperwork and prepare for the upcoming IEP season. ALL IEP meetings will still continue.  You will be invited via a Go-to-Meeting app sent to you by your Special Education Supervisor.    
  Tips and Resources for remote learning      
8:30 a.m.-12:00 p.m.
Teacher expectations Teachers are to be online to answer questions from students or parents via District email.
1 p.m. – 2:00 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with school grade level teams (Google hangout).  Include special education, grade level teachers, any other applicable personnel.

Special Education Related Services

*Keycard/key access will be allowed during closure if teachers would like to work in classrooms or grab materials.

Each day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete attendance Google Form and submit.   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link. .
Service expectations Reach out to students with lessons or assignments according to the recommended IEP minutes daily via email.  Teachers are to be online to answer questions from students or parents via District email.Document on your service log the approximate time needed to complete the work.  Send/copy principal on activities or lessons sent to students.Complete Medicaid reimbursement logs. Complete ongoing evaluation paperwork and prepare IEP documentation for future annuals.ALL IEP meetings will still continue.  You will be invited via a Go-to-Meeting app sent to you by your Special Education Supervisor.
8:30 a.m.-12 p.m.
Expectations: Special Education personnel are to be online to answer questions from staff, students or parents via District email. Match IEP service minutes whenever possible.
1 p.m. – 2:00 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with school grade level teams (Google Hangout).  Include special education, ELL, and any other applicable personnel.Collaborate with similar related service providers (via Google Hangout). 

Pre-K

*Keycard/key access will be allowed during closure if teachers would like to work in classrooms or grab materials.

Each day by 8 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete attendance Google Form and submit.     *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link. .
Service expectations Reach out to students/families with lessons or assignments daily through email to parents and students. Staff are encouraged to have activities or other educational information available for students.Document in service logs the approximate time needed to complete the work.  Send/copy principal on activities or lessons sent to parents.Complete ongoing evaluation paperwork and prepare IEP documentation for future annuals.ALL IEP meetings will still continue.  You will be invited via a Go-to-Meeting app sent to you by your Special Education Supervisor.
8:30 a.m.-12:00 p.m.
Student learning expectations Teachers are to be online to answer questions from parents via District email. Match IEP service minutes whenever possible.
1 p.m. – 2:00 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with colleagues (Google Hangout).  Include special education, ELL, any other applicable personnel.Collaborate with similar service providers (Google Hangout).

 

Principals

Each day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete the appropriate Attendance Form and submit.Galena High School StaffGalena Middle School StaffGalena Primary School Staff   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link.  
Tasks for Remote Learning Day
  Review lesson/assignment expectations Review ISBE guidelines for remote learningReview daily activities/lessons from teachers (grades 5-12 through Google Classroom) and provide feedback.Reminder:  Students will have five days from assignment to turn in assignments.  Please maintain flexibility with all students, especially those with accessibility issues.    Communication Remain accessible to families, students, and staff for questions/problem solving.   Attendance Send, review and record attendance daily.  Work with the secretaries to ensure that student attendance is recorded daily.  Students will be able to earn attendance if they sign in anytime during that day or night.   For student attendance, principals send an email reminder (with link to form) to parents by 8:00 a.m. each day. Parents enter attendance via Remote learning Attendance Form.  Principals will see that attendance data is collected; entered into TeacherEase and teachers are notified of student absences.         
Tips and Resources for remote learning
Expectations for Principals Principals are to be online to answer questions from staff, students and/or parents via District email. If students attend and complete assignments the night prior, please work with the school secretary to adjust the attendance so they get credit for attending.  
1 p.m. – 2 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with school grade level teams or grade level/subject area teams (via Google Hangout).  Include special education, ELL, any other personnel applicable.

Nurse

Each Day by 8:00 a.m.
Staff attendance Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete attendance Google Form and submit.   *If you are unable to work from 8:00-2:00 each day and fulfill the expectations, you will need to enter your leave in the Staff Leave Request Form which may be accessed on the remote learning attendance link.  
Possible Tasks
Review and/or complete student health records, individual student health plans, other District policies pertaining to health services, and all other required health records.Complete Medicaid reimbursement logs. Complete ongoing evaluation paperwork and prepare IEP documentation for future annuals.  
8:30 a.m.-12 p.m.
Nurse expectations Nurse is to be online to answer questions from staff, students or parents via District email. Match IEP service minutes whenever possible.
1 p.m. – 2:00 p.m.
Collaboration expectations (only if remote learning the following day) Collaborate with school grade level teams (Google Hangout).  Include special education, ELL, and any other applicable personnel.Collaborate with similar related service providers (via Google Hangout). 

Secretaries

Staff attendance
Go to gusd120.k12.il.usClick on “staff login”Click on “remote learning attendance”Complete attendance Google Form and submit.The expectation is to sign in at your normal start time and be available during normal office hours.   
Student attendance/duties
Please work with teachers to get student attendance in TeacherEase by 2 p.m. Students may sign in at any point during the day or night, so please work with the teachers and principal to make sure it is accurate as possible.  Keycard/key access will be allowed during closure if staff would like to work in offices or grab materials. Complete other daily activities as needed.